BSPlink reports to check each period before remittance

Each reporting period, an agency should open BSPlink, download the billing package, reconcile the transaction detail against its own records, and confirm the amount due in the remittance notice before the remittance date. The sources used here cover the billing and file reports in detail. They say little about how to handle ADM disputes, refund applications or airline messages, so this article does not cover those workflows.

Where the reports are and how long they stay

For each reporting period, IATA's Data Processing Centre posts billing and other reports to BSPlink to support reconciliation and remittance. Once posted, they can be downloaded for two months 2. Reports are grouped into packages under the "Download Files" tab 29. Do not leave the download until the last day before remittance.

In the New BSPlink interface, reports sit in a file area with two tabs. "Inbox" is where files arrive by default, and "Archive" is where you can store the ones you want to keep 1. Each row shows the file name, file type, upload date, size and status 1. New files appear in bold, and you download a file by clicking its name 5. You can filter by file name, file type, upload date and, in the Inbox, status 15.

The reports to open every period

Agent Billing Details. This lists every transaction billed on your IATA code for the period. It includes tickets, refunds and adjustments such as ADMs, ACMs, SPDRs and SPCRs 6. Separate reports are produced for each IATA code, so an agency with more than one code needs to check each one 6.

Agent Billing Summary. This gives totals by transaction type 6.

Agent Remittance Summary. This is the remittance notice. It states what the agency owes the BSP for the period, payable on the remittance date 6. If there is more than one billing in a remittance period, totals and sub-totals carry over to later billing reports 6.

This applies to every agency. Standard Agents with no Cash Facility also receive these reports through BSPlink. They are expected to check them regularly, including the Remittance Summary, to reconcile transactions and spot amounts due to the BSP, for example after an ADM 3.

What to look for before remittance

The Billing Details reflect the data IATA received from the TSP or GDS. IATA does not verify the accuracy of details such as fare computations. Each airline does that, and an airline may raise an ADM or ACM to correct a transaction 6. So a clean report does not mean every amount is right.